ACCA By-laws

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AMERICAN COLLEGE COUNSELING ASSOCIATION
A Division of the American Counseling Association

Article I
Name and Mission

Section 1. Name. The Name of this Association will be the American College Counseling Association (ACCA), a Division of the American Counseling Association (ACA).

Section 2. Mission. The mission of the American College Counseling Association is to be the interdisciplinary and inclusive professional home that supports emerging and state of the art knowledge and resources for counseling professionals in higher education.

Article II

Membership

Section 1.  Membership.  Persons may join ACCA only or join both ACCA and ACA. In addition, members shall qualify in the following ways:

Section 2. Types of Membership.

(a)            Unified Membership

  1. Professional Member – Open to joint ACCA / ACA members holding a master’s degree in counseling, or a closely related field.
  2. Regular Member – Individuals whose interests and activities are consistent with those of ACCA/ACA but who are not qualified for professional membership.
  3. New Professional – Status is applicable only to current student members who have graduated in the past 12 months.  Status is good for one year.
  4. Student Member – Open to joint ACCA / ACA student members currently enrolled half time or more in a graduate counseling program.
  5. Retired Member – Open to ACCA / ACA members who have retired from a position in college counseling or a position related to college counseling and have been an ACCA member for the past five years.

(b)           ACCA Membership only

Open to those who support ACCA’s goals but do not hold membership in ACA. ACCA-only members shall have the right to vote but not to hold office.

Section 3. Severance of Membership.  Failure to pay dues at the prescribed membership level shall be interpreted as withdrawal from membership at that level. Unified Association members disciplined or expelled from the membership of ACA for any reason will be dismissed from ACCA as well. Violations of the ACA Code of Ethics and Standards of Practice are grounds for expulsion from ACCA.

Section 4. Rights and Privileges.  All members are eligible to vote on matters coming before the Association, however, only Unified members are eligible to hold office in the Association.  Voting on ACCA By Law changes will occur as needed to conduct the business of the organization.  The process of voting can be conducted through a secure on-line process linked to the ACCA website.  The decision to conduct voting on-line will be at the discretion of the Executive Council.

Section 5.  Ethics.  ACCA Members will abide by the ACA Code of Ethics and Standards of Practice.

 

Article III

Officers

Section 1. Elected Officials.  The elected officials of ACCA shall be the President, the President-Elect, the Immediate Past President, a Secretary, a Treasurer, the representative to the ACA Governing Council, and three members at large, one of whom shall be a student member at the time of the election and one of whom shall be affiliated with a community college, technical college or other two-year institution at the time of the election.  All elected officials shall be Unified members of ACCA.

Section 2.  Duties of Officers.

(a)           President

(1)           To exert leadership in achieving the purposes of ACCA.

(2)           To preside at business meetings of ACCA, the ACCA Executive council, and the Executive Committee.

(3)           To appoint chairpersons of both standing and special committees of ACCA which are established under the office of President, except as otherwise specified in these Bylaws.

(4)           To serve ex officio on all committees of ACCA.

(5)           To submit all reports and other information as may be requested or required by ACA.

(6)           To notify ACCA candidates of election results.

(7)           To perform such other duties as directed by the Executive Council.

 

(b)           President-Elect

(1)           To serve as a member of the ACCA Executive Council and Executive Committee.

(2)           The President-Elect shall be responsible for the convention planning for his/her year as President.

(3)           To perform such other duties as directed by the Executive Council.

(4)           To perform duties of the President in the event of the resignation, incapacity, absence or death of the President.

 

(c)            Past President

(1)           To serve as a member of the ACCA Executive Council and Executive Committee.

(2)           To serve as Chairperson of the ACCA Committee on Nominations and Elections.

(3)           Transmit within one week to the ACCA Newsletter Editor, the names of the ACCA officers following their election or appointment, so that the ACCA membership may be informed.

(4)           To perform the duties of the President-Elect in the event of the resignation, incapacity, absence or death of the President-Elect.

(5)           To perform such other duties as directed by the Executive Council.

 

(d)           Secretary

(1)           To serve as a member of the ACCA Executive Council and of the executive Committee.

(2)           To keep records of the proceedings of the meetings of ACCA, the ACCA Executive Council, and the Executive Committee.

(3)           To conduct the official correspondence of the ACCA, including the issuance of notices of meetings when requested by the President.

(4)           To notify ACA of amendments to these Bylaws when adopted by the membership.

(5)           To notify ACCA candidates of election results, when requested by the Past President.

(6)           At the direction of the Past President, to transmit within 30 days to the ACCA Newsletter Editor, the names of the ACCA officers following their election or appointment, so that the ACCA membership may be informed.

(7)           To solicit such written reports of standing and special committees for the Executive Council and the ACCA business meeting as called for.

 

(e)           Treasurer

(1)           To serve as a member of the ACCA Executive Council and Executive Committee.

(2)           To review and approve results for disbursements which have been authorized by the ACCA Executive Council or the Executive Committee.

(3)           To review periodic financial audit statements from ACA, with specific reference to the finances of ACCA.

(4)           To present reports of the financial status of ACCA to the Council, the Executive Committee, and the ACCA membership at each meeting of these bodies.

(5)           To present a proposed budget to the ACCA Council.

(6)           To submit the ACCA budget to the ACA Governing Council.

(7)           To perform such other duties as directed by the Executive Council.

 

(f)            Members-at-Large

(1)           To serve as members of the ACCA Executive Council.

(2)           To participate at the request of the President in ACCA activities related to the functions of the Executive Council, that are extrinsic to the duties of other officers of ACCA.

(3)           To perform such other duties as directed by the Executive Council.

 

(g)           Representative to the ACA Governing Council

(1)           To serve as a member of the ACCA Executive Council.

(2)           To represent ACCA on the Governing Council

(3)           To report to the ACCA Executive council actions of the ACA Governing Council.

(4)           To perform such other duties as directed by the Executive Council.

 

Section 3.  Terms of Office.  The term of office for the Past-President, President, and President-Elect, shall be a one (1) year term.  The Secretary and Treasurer shall serve a two (2) year term.  Each Member-at Large and the Representative to the ACA Governing Council shall serve a three (3) year term, with Members-at-Large serving rotating terms.

Section 4. Vacancies.  In the event of a vacancy in any office but that of the President or President-Elect, the ACCA Executive Council shall, by majority vote, elect a successor to serve until the next annual election.

(a)            If a vacancy occurs in the office of President, the President-Elect shall complete the unexpired term and shall then serve a full term in his or her own right.

(b)           If a vacancy occurs in the office of President-Elect, the Past President shall perform the duties of the president-elect until a successor is duly elected.

(c)            If a vacancy occurs in the office of the President-Elect-Elect, the ACCA

Executive Council, will, by majority vote, elect a successor.

Section 5. Removal of ACCA Executive Council Members.  When an EC member does not fulfill the duties of his/her elected office (i.e. failure to attend meetings, nonparticipation in the process), the President, in consultation with the Executive Council, shall pursue removal of said member from the Council.  First, the President should consult with the member to ascertain her/his intentions regarding future participation in the activities of the Executive Council.  The results of this consultation shall be reported to the Council.  Second, the Executive Council may, by majority vote, decide to remove said member form the Executive Council.  In the event of removal, the President shall notify the “removed” member of the Council’s action.  In accordance with the Bylaws, the Executive Council shall then elect by majority vote a successor EC member, who shall serve until the next election (see Article III, Section 4).

Section 6. Executive Director. The Executive Council will serve as the supervising body of the paid professional executive director (ED). The EC will be responsible for recruitment, selection, training and oversight of the director. The ED will be reviewed and evaluated through the Executive Council. History and development of the Executive Director are in Appendix O of the Policy and Procedure Handbook including the results of the Blue Ribbon Committee. Critical aspects of the job are listed below:

(a) Office Management Responsibilities.

1) Manages the operation of the ACCA headquarters and its staff.

2) Hires, trains and evaluates office staff including associate manager.

3) Supervises, guides, and directs any part-time or full-time staff working in the headquarters office, as well as any independent contractors, consultants, or volunteers working for or on behalf of ACCA.

4) Oversees maintenance of the personnel, legal, tax and membership records and the preparation of appropriate reports as may be required by law or by the ACCA Executive Council.

5) Represents the Association to other organizations and individuals as directed by the ACCA Executive Council.

6) Performs other duties and responsibilities as required by the ACCA Policy and Procedures Manual or as may be assigned by the ACCA Executive Council.

(b) Leadership responsibilities.

1) Develops and maintains contacts and relationships with representatives from other organizations in order to gather information and data to be  utilized for support of the ACCA’s position on legislation and political action.

2) Maintains liaison with any organizations whose actions effect directly or indirectly the college counseling profession as directed by the ACCA President or ACCA Executive Council.

3) Organizes and participates in coalitions of educational, mental health, and related human service organizations.

4) Assists and enlists the support of groups in advocacy/public policy concerns of mutual interest.

5) Speaks before groups on behalf of the Association concerning programs, goals and objectives with particular emphasis on legislative and political action.

6) Represents the Association as may be required or requested by the President or ACCA Executive Council.

(c) Membership.

1) Promote membership in ACCA.

2) Prepare an annual plan for membership recruitment to the Executive Council.

3) Send welcome letters to new members.

4) Solicit membership related articles for VISIONS as appropriate.

5) Work with the ACA membership office to identify and use the services they offer.

6) Provide recommendations for the membership management (e.g., CRM software).

7) Recommend promotional activities to the ACCA Executive Council and implement approved activities.

(d) Communication and Media.

1) Assists the President in preparation of support/informational documents necessary for conduct of Association business.

2) Participates in the education of consumers, political and corporate decision-makers, and reimbursement entities in regard to the training,

credentialing, and services of Mental Health Providers.

3) Keeps ACCA membership informed of Association activities and programs.

4) In cooperation with the :ACCA Executive Council.

5) Provide oversight of the ACCA-L.

6) Submit a written report of activities to the President for the annual business meeting.

7) Follow through on the development of ACCA media-related projects (e.g., monographs, DVD’s, books, etc.) as directed by the ACCA Committee.

8) Directly manage ACCA website and/or work with ACCA volunteer or contracted web manager to ensure up-to-date content.

9) Work with ACA offices to use ACA services and resources pertinent to media-related activities.

(e) Fiscal Responsibilities under the direction of Executive Council.

1) Present reports of the financial status of ACCA to the Executive Committee, Executive Council, and the annual business meeting.

2) Make recommendations to the Executive Council for the financial policies of ACCA.

3) Present a recommended budget to the Executive Council at the summer retreat and present an update at the annual convention.

4) Recommend limitations for individual budget categories.

5) Executive Director will confer with the ACCA treasurer to:

  • File with ACA the proposed budget that has been approved by the Executive Council.
  • Maintain the financial record of ACCA in a permanent record form.
  • Maintain a current balance for each budget item of ACCA’s activities.
  •  Receive and disburse all funds of ACCA.

6) Review and approve requests for disbursements, which have been authorized by the Executive Council or Executive Committee.

7) Report to the Executive Committee and/or Executive Council budgetary problems.

8) Work closely with the President in preparing an annual financial report of ACCA’s status, subject to audit.

9) Make books available for audit at the request of the ACCA Executive Council.

(f) The Executive Director will confer and work with the executive council for conference planning and in collaboration with a conference planner when, at the discretion of the EC, one is selected.

(g) Government relations and public policy responsibilities.

1)    Establishes and maintains contact with the American Counseling Association’s Public Policy Division about federal advocacy/public policy for appropriate action.

2)    Engages in direct lobbying and personal communication with legislative and government officials.

3)    Prepares and assists in preparation of testimony, testifies and trains others to testify before legislative bodies and government agencies on issues which ACCA supports or opposes.

4)    Monitors legislative and governmental activities in cooperation with ACA government relations staff.

5)    Conducts periodic assessment of legislative needs or priorities.

6)    Trains and activates members in grassroots advocacy.

7)    Provides programming at the annual Conference or other conferences/meetings to educate members or other interest groups on current ACCA advocacy/ public policy issues.

8)    Organizes and conducts letter writing, telephone contact, and personal contact campaigns.

9)    Reviews legislative and bureaucratic initiatives that impact the college counseling profession and recommends appropriate action to ACCA leaders.

Article IV

Executive Committee and Executive Council

Section 1. Executive Committee.  The Executive Committee of ACCA shall consist of the President, President-Elect, Immediate Past President, Secretary, and Treasurer. This Committee shall be empowered to conduct the business of the association between meetings of the Executive Council.

Section 2.  Executive Council.  The Executive Council of ACCA shall consist of all members of the Executive Committee, the three Members-at-Large, and the ACCA representative to the ACA governing council.

Section 3. Functions of the ACCA Executive Council.

(a)            Make all necessary policy decisions on behalf of ACCA during the interim between business meetings of ACCA.

(b)           Formulate general policies of ACCA concerning the objectives and purposes of ACCA and recommend such action as seems necessary to present these policies to the voting members of ACCA for adoption.

(c)            Have the final responsibility for all business meetings of ACCA at the national level.

(d)           Coordinate the relationships of ACCA with its state division, regional organizations, other divisions of ACA, and other organizations.

(e)            Consider all proposed amendments to these Bylaws.

Article V

Meetings

Section 1. Executive Council.  The ACCA Executive Council shall meet at least once each year.  A meeting of the ACCA Executive Council shall be held at the time and place of each National Conference of ACCA and/or ACA National Convention.  Additional meetings of the Executive Council will be held as deemed necessary by the Executive Council, the President, or the Executive Committee.  At least one-half of the members of the ACCA Executive Council shall constitute a quorum throughout any meeting of the ACCA Executive Council at which official business is transacted.  Between meetings of the Executive Council, the Executive Committee shall be empowered to conduct the business of the Association.  A majority of the Executive Committee shall constitute a quorum for that body.

Section 2.  Membership.  The ACCA membership shall meet at least once each year at the time and place of each National Conference of the ACCA and/or ACA National Convention for the purpose of hearing summary reports from officers and committees and conducting such business of the Association as deemed necessary by the Executive Council.

 

Article VI

Committees

Section 1. Standing Committees.  The Standing Committees of the Association shall be the following: Nominations and Elections, Executive, and Membership.  All other standing and special committees shall be appointed by the President and approved by the Executive Council or Executive Committee.

Section 2. Composition and Function of Standing Committees.

(a)           Nominations and Elections Committee.

(1)           The Nominations and Elections Committee shall conduct the nominations and elections of the Association for review and recommend procedures for conducting the annual election.  The election dates shall be consistent with ACA procedures.

(2)           The Nominations and Elections committee shall consist of four members, including the chairperson.

(3)           The Immediate Past President of the Association shall serve as chairperson.  Other members of the committee shall be appointed by the President.

(4)           The term of office for the members of the Nominations and Elections Committee shall be one year.  No member of the Nominations and Elections Committee shall be a candidate for office.

(b)           Executive Committee

(1)           The Executive Committee shall consist of President, Past President, President-Elect, Secretary, and Treasurer.

(2)           The Executive Committee shall conduct the business of the Association between meetings of the Executive Council.

(c)            Membership Committee.

(1)           The Chairperson and the members of the Membership Committee shall be appointed by the President and approved by the Executive Council or Executive Committee.

(2)           The Membership Committee shall recruit and maintain members for the Association.

(d)           Other Standing Committees.  There shall be such other Standing committees as may from time to time be established by the ACCA Executive Council to deal with matters of a continuing or recurring nature related to the accomplishments of the general purposes of ACCA.

(e)            Number of Members and Tenure.  The number of members and the tenure of committee members will be established by the Executive Council.

(f)            Special Committees.

(1)           The ACCA Executive Council or the President may establish special committees to deal with matters of an immediate or non-recurring nature related to the specific purposes of ACCA.

(2)           The President shall appoint the chairperson and the members of special committees.

(3)           The term of service of each special committee shall expire when the duties of the special committee are completed.

(f)            Committee Meetings and Reports.

(1)           Meetings of committees shall be called by the chairperson.

(2)           The chairperson of each committee shall submit a written report of the committee’s activities and recommendations to the ACCA Executive Council as requested.

Article VII

Nominations and Elections

Section 1. Procedures.

(a)            The Nominations and Elections Committee shall canvas the voting members of ACCA for nominations for elective offices of ACCA.

(b)           Professional, Retired and Student Members shall be eligible for nomination to any office.

(c)            Guided by the nominations, the Nominations and elections Committee shall prepare a slate of officers containing, if possible, at least two names for each ACCA office to be filled.

(d)           The Nominations and Elections Committee shall select nominations to appear on the slate on the basis of qualifications for office, number of nominating votes received from the ACCA membership and consideration of geographical location, cultural diversity, and the consent of the nominee.

Section 2. Voting.  The candidate receiving the largest number of votes for each office shall be elected to that office.

Article VIII

State Divisions

Section 1. Formation of State Division.  A group of actively interested persons within a particular state may form a State Division of the Association.

(a)            The Executive Council shall establish the policies and procedures for chartering State or Regional Divisions, consistent with ACCA’s Bylaws and the Bylaws of ACA.

(b)           The qualifications for professional membership in a State or Regional Division shall not exclude from membership any voting member of ACCA who resides within the State or Region.

(c)            Each State or Region Division shall be a division within the appropriate State Branch of ACA and the recommendation of the State Branch, if one exists, shall be required prior to the chartering of a State Division of ACCA.

(d)           Officers of state ACCA Divisions must be members of ACCA.

 

Article IX

Business Affairs of the Association

Section 1. Severable or Transferable Interest.  No member shall have any severable or transferable interest in the property of the Association.

Section 2. Control and Management.  All property of the Association shall be subject to the control and management of the Executive Council.  Any accumulation or disposal of real property, except upon dissolution of the Association, must be approved in advance by the Executive Council.

Section 3.  Disposal Upon Dissolution.  Upon dissolution of the Association, none of its property shall be distributed to any of the members and all of such property shall be transferred to such other organization or organizations as the Executive Council shall determine to have purpose and activities most nearly consonant with those of the Association, provided that such organizations shall be exempt under Section 501(c)(3) or the Internal Revenue Code or corresponding provision of the Internal Revenue laws.

Section 4. Appropriation of Association Funds.

(a)            No appropriations of Association funds shall be made except pursuant to the authority of the Executive Council.

(b)           The Executive Council shall adopt an annual budget.

Section 5. Association Year.  The fiscal year and the governance year of the Association shall be July 1 – June 30.

 

Article X

Indemnification

Section 1.  The Association shall indemnify each member of its Executive Council, as described in Article IV, and each of its officers, as described in Article III, for the defense of civil, criminal actions or proceedings as hereinafter provided and, notwithstanding any provision in these bylaws, in a manner and to the extent permitted by applicable law.

Section 2.  The Association shall indemnify each of its Executive Council members and officers, as aforesaid, from and against any and all judgments, fines, amounts paid in settlement, and reasonable expenses, including attorney’s fees, actually and necessarily incurred or imposed as a result of such action or proceedings, or any appeal therein, imposed upon or asserted against him or her by reason of being or having been such a Council member or officer and acting within the scope of his or her official duties, but only when the determination shall have been made judicially or in the manner hereinafter provided that he or she acted in good faith or for the purpose which he or she reasonable believed to be in the best interests of the Association and, in the case of criminal action or proceeding, in addition had no reasonable cause to believe that his or her conduct was unlawful.  This indemnification shall be made only if the Association shall be advised by its Executive Council acting (1) by quorum consisting of Executive Council members who are not parties to such action or proceedings upon a finding that, or (2) if a quorum under (1) is not obtainable with due diligence, upon the opinion in writing of independent legal counsel, that the Council member or officer has net the foregoing applicable standard of conduct.  If the foregoing determination is to be made by the Executive Council, it may rely, as to all questions of law, on the advice of independent legal counsel.

Section 3.  Every reference herein to a member of the Executive Council or officer of the Association shall include every Council member and officer thereof or former Council member and officer thereof.  This indemnification shall apply to all the judgments, fines, amount in settlement, and reasonable expenses described above whenever arising allowable as above-stated.  The right of indemnification herein provided shall be in addition to any and all rights to which any Council member or officer of the Association might otherwise be entitled and the provisions hereby shall neither impair nor adversely affect such rights.

 

Article XI

Amendments

Section 1. Amendments with Previous Notice.  Procedures for the amendment of these Bylaws with previous notice shall be as follows.

(a)            Amendments may be proposed by the ACCA Executive Council or by the Bylaws Committee, or by a petition signed by 25 voting members of the ACCA sent to the Secretary of ACCA at least 120 days, or such shorter period as the ACCA Council shall decide, in advance of an ACCA business meeting.  Copies of all proposed amendments, other than those initiated by the Bylaws Committee, shall be submitted by the Secretary to the Bylaws Committee for study and recommendation.

(b)           Proposed amendments, together with such comments or written recommendations as may have been formulated by the ACCA Executive Council, the ACCA Bylaws Committee, or the petitioners, if any, shall be distributed by the Secretary in writing, or via an official ACCA publication, to the voting members of ACCA at least 30 days prior to the next business meeting, at which time such proposals shall be discussed and voted upon.

(c)            Proposed amendments shall be considered to have been adopted if approved by a majority of votes cast at the next ACCA business meeting following their distribution to the voting members of ACCA.

(d)           Bylaws must remain consistent with those of ACA.

 

Article XII

Nondiscrimination

Section 1. Nondiscrimination.  ACCA shall not discriminate against any individual on the basis of ethnic group, color, creed, gender, age, affectional or sexual orientation, or handicapping condition.

Section 2.  Multiculturalism.  ACCA actively promotes multiculturalism within the organization.

 

Article XIII

Parliamentary Authority

Section 1. Parliamentary Authority.  Roberts Rules of Order, most recent edition, shall govern the proceedings of ACCA.

 



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